Terms and Conditions
Organising an event requires a considerable amount of forward planning, time, risk and expense. Approximately 9 - 12 months prior to our events taking place, work begins and costs are incurred. These include administrative, insurance, advertising, marketing, equipment, website and staff costs. As an event draws nearer, we continue to incur costs, many in relation to the number of entrants in the event.
Conditions of Entry
By entering any events as made available on the www.gogglepedaltrainer.com website, be it by use of the online entry system or paper based system, applicants are agreeing to abide by the following Terms & Conditions as outlined below.
Confirmation of Entry
Cashing of an applicant's cheque or satisfactory completion of transaction through the online payment systems confirms the applicants place in the race/event for which they have applied. It is the entrant’s responsibility to inform GPT if any of these details are incorrect so they can be corrected prior to the event taking place.
Race Information
All necessary Race Information pertaining to individual events are published on www.gogglepedaltrainer.com. Please note that details of individual events as published on race specific entry forms and provisional race information is subject to change. Updated details of any alterations to Provisional Race Information initially issued will be made available on the web no later than one week prior to the event date. It is the responsibility of competitors to ensure they have accessed the relevant information relating to their event.
Competitor Withdrawal
We endeavour to make sure we provide you with the event that you have entered. If for any reason we have to completely cancel (not including alterations) an event, we will give you a full refund. As with other events (sports, cinema, theatre, concerts, etc), if after paying for them you have to withdraw, you will not receive a refund, regardless of the reason (injury, pregnancy, holiday, business, work, etc). However, if you do need to withdraw from any of our events, we are prepared to honour you entry into an alternative event at no extra charge or an entry into the following years event, provided we are notified 2 weeks before the event, after which time it is our discretion to award credit towards one of our other events.
Credit Policy
Entrants who inform the events office, in writing or by email, of their wish to withdraw from an event 1 week before an event, will receive a race credit note to the value of 50% of the original entry fee. Please note that Race Credits are not transferable between applicants. Credit Notes issued are valid for 12 months from the date
Transfer of Entry and Deferral
Under no circumstances are applicants permitted to transfer their entry to either another event, to another individual or defer their entry to the following season. Applicants are instead, requested to follow the guidelines as outlined in Competitor Withdrawal and Credit Policy as outlined above, using the Race Credit supplied where applicable to re-apply for another race/event.
Registration
Details of race registration times relating to specific events will be posted on confirmed race information. All athletes are required to attend registration within the times specified. Applicants who do not attend registration within these times will not be allowed to race, and will lose their right to a place in that race/event. It is the responsibility of competitors to ensure they have accessed the relevant information relating to registration at their event.
Photography
The promoters maintain the right to use images and photographs taken by their contracted photographers and employees at the event without informing of or recompense to event participants. These images can be used for promotional purposes as undertaken by the promoters and their partners, which will cover a range of possible uses including advertising press and media, printed information items, editorial coverage
and any other promotion directly related to the promoters or their sponsors.
Prizes
Prizes at each event will be awarded in age categories as outlined on individual event race information and competitors who are awarded a prize are required to attend presentation in order to receive their prize. In the case where the aforementioned competitors are not in attendance at prize giving they are deemed to have foregone their right to the prize and the prize will not be awarded
Completion of Entry Form
Where utilising the paper based system, it is vital for applicants to complete the entry form fully and neatly. In the case where athletes do not complete sections properly or fully, a 'default' entry for that section will be allocated as outlined below:
- If applicants do not complete the 'swim time' section where requested in pool-based events, they will be allocated a 'default' time of 10 minutes.
- If applicants do not complete the 'date of birth' section, they will be allocated a 'default' age of 100, and will not be eligible for prizes.
Event Changes
The above named Promoters have the right to change any event for the reason of safety without prior notice.
Event Cancelation
If for reasons beyond the control of the Promoters, including an 'act of God' due to unforeseen, naturally occurring events that were unavoidable, the race/event, which applicants have entered is cancelled or postponed, the Promoters will issue a full Race Credit to the value of the original entry fee or transfer the applicants entry to another race/events where requested. Alternatively if a race / event is cancelled by the Promoters which applicants have entered is cancelled, the Promoters will offer a full refund.
Right of refusal for entry
The Promoters maintain the right to refuse or revoke entry to any applicant, where they believe that accepting the entry could prejudice the event, the promoting organisation their sponsors, associates or staff. This right of refusal extends to include applications where acceptance is considered by the promoters to be likely to infringe upon the enjoyment of any persons connected with the event, including staff, marshals, volunteers and other competitors.